- Learn what data is extracted from the invoice document using OCR.
- Learn how and what data is coded for you when exporting invoice to your system.
Data extraction example in Ocerra including Purchase Order line matching and Item Codes (optional):
Using intelligent OCR
Extracting data from the invoice document
Ocerra has a powerful, AI-driven OCR data extraction engine. It extracts all the key information from the invoice:
- Supplier name*
- Invoice or credit note number
- Invoice date
- Invoice due date or terms
- Purchase order, synced from your system to Ocerra.
- Net amount (sub-total)
- Tax (GST amount)
- Total amount
- Currency code
- Other - this field is trained to extract freight or discount on the invoice
- Tax number (GST or ABN)
- Line data extraction, including description quantities and amounts.
- Items codes (Inventory), synced from your system to Ocerra.
- Receipted quantities, synced from your system to Ocerra.
This type of information is placed on the invoice by a supplier, and Ocerra’s AI is trained to recognize it and extract the correct values for you before posting to your system.
*A supplier name is synced from your system and matched with the invoice layout. You can learn more about it here.
Coding is part of the invoice data entry, however, this information is not on the invoice. Ocerra can still assist you in coding this information before exporting to your system.
Using supplier default information
The following coding data is pulled from the default supplier settings and auto-filled on each invoice:
- Account/GL Code per line is defaulting from your supplier settings. You can update it before exporting.
- Tax Rate per line is defaulting from your supplier settings. You can update it before exporting.
- Currency code on the header level:
- It can be updated before exporting to your system.
- It can be set up in Ocerra to auto-identify using OCR.
- It can be set up to default from the supplier settings only.
- Sub-account (if using) – learn more about it here.
Using purchase order information
A purchase order is the source of the truth. It contains all the coding information thus when matched with the invoice, it will auto-code when exporting to your system:
- GL Codes per line
- Sub-accounts per line
- Projects (jobs)
- Unit of measure
- Receipted information
If you need to extract more data from the invoice or Purchase Order, we can consider adding it for you. Please contact support.