Invoice data extraction

What data is extracted by Ocerra?
Ocerra extracts data that exists on the invoice and set up per supplier, account code or purchase order as default data. For example, invoice number can onl...
Mon, 21 Sep, 2020 at 6:52 PM
Vendor/Supplier Settings
Note: In Ocerra, Vendor = Supplier. View a full list of terms here.  Default supplier settings in your ERP are very important for automated data extract...
Tue, 17 Nov, 2020 at 10:38 PM
GL Codes/Tax Accounts
Note: In Ocerra, GL Code/GL Account = Tax Account and GST = Tax Rate. Ocerra can auto-fill GL codes on the invoice based on the supplier settings.  If...
Sun, 14 Jun, 2020 at 1:04 PM
Processing paid invoices
Ocerra will automatically tag invoices as Paid in Ocerra if you the payment term on the supplier settings are set to "direct debit".  You can als...
Thu, 11 Jun, 2020 at 11:39 PM
Consolidated invoices
Consolidated invoices contain multiple pages, summaries, and descriptions. Ocerra was designed to extract data from a tax invoice with one summary data (one...
Mon, 5 Oct, 2020 at 12:15 PM
Invoice exceptions
Invoice exceptions are those invoices that require some manual intervention before they can be posted to your system. It is good to understand when and why ...
Mon, 21 Dec, 2020 at 1:04 PM
Tax invoice & statements
Ocerra only processes invoices or credit notes, it does not process or export statements into your system.  A statement may contain the amounts from pas...
Mon, 5 Oct, 2020 at 12:13 PM
Manually entering data
Ocerra extracts data that exists and visible on the invoice or picked up from the supplier settings, e.g. GL codes or Payment terms.  Sometimes you will...
Mon, 28 Sep, 2020 at 10:54 AM
Other cost (Freight or Discount)
On the invoice summary suppliers may include, e.g. Freight or Discount. You may want to use "Other" filed to record it. For example: Imp...
Thu, 17 Dec, 2020 at 10:28 PM
Tax Rates
In Ocerra, you can view and update tax rates on the invoice lines before exporting to your system. This functionality is optional, and you can add or remove...
Fri, 7 Aug, 2020 at 7:04 PM