Overview:

  • Ocerra now offers statement management and reconciliation functionality, designed to streamline the process of matching statements with invoices in your Invoice list. 
  • This feature automatically reads and pairs statements with relevant invoices, reducing manual effort and improving accuracy.


Availability and Cost


Statement reconciliation is available to all users under the Statements feature at no additional cost. It is currently in its beta version meaning that certain enhancements are still in progress. 


Please review the following information before using statement reconciliation. 


Uploading Statements


You can upload statements in the following ways:

  • Send them via your Ocerra email.
  • Save them as a statement directly from an invoice (see how below).
  • Drag and drop them into the Statements folder (see how below).


Data Extraction

  • Data extraction only works for statements uploaded on or after 11th January 2025.
  • Statements uploaded prior to this date will not include data extraction. To match invoices with these older statements, you’ll need to manually annotate (train) them first.


Automatic Pairing

  • Ocerra will automatically pair statements with existing invoices in your Invoices list.
  • Archived invoices are not included in this process. Keep invoices you want to pair with statements in the Invoices list without archiving them.


Invoice Link Visibility

  • Currently, there is no visibility of a statement link on the invoice page. This functionality will be added in future updates.

Reconciliation Process

  • Use the Reconcile button to mark a statement as reconciled.
  • Once reconciled, the statement will be locked from editing. However, you can unreconcile it if further edits are needed.


Editing Information

  • The By column in the Statement list shows the last person who edited, saved, or matched information for the statement.

Sharing Statements

  • The Share Link button under More is currently not functional. If you need to share a statement with your team, please copy the statement's URL directly from your browser. 


Statement before Invoice

  • If a statement arrives before the final invoice, you’ll need to click Save on the statement to enable Ocerra to auto-match it once the final invoice becomes available.


Here's how to save statement if is uploaded to your Invoices list


If you email statement to Ocerra, it will be uploaded to your Invoices list. Open the document and click Save as Statement. Ocerra will convert the document to a Statement document and will move it to your Statements list. 



  • A pop-up question "Are you sure you want to save this Invoice as a Statement?” Please click “Okay” to confirm action. 


Here's how to upload statements from Statement folder directly


To manually upload statement, navigate to your Statement folder and click the “+ New Statement” button on the upper left side.




Adding notes in the Statement:

  1. Go to the Statements folder and click on the Statement to which you wish to add notes.

  2. On the upper right corner, underneath "Supplier," there's a "Notes" field. Add your notes.

  3. The added notes will be displayed in the "Notes" column on the Statement page.




Here's how the statement reconciliation process looks like

  1. Ocerra will auto-match invoices in your invoices list with statement lines extracted from statement

  2. Once matching is complete, you can toggle Reconciled and Save.