The Reimburse button is a new feature designed to help finance and approval teams visually track when an employee has been reimbursed for an expense claim. This feature is intentionally simple at this stage.


Who Can Use the Reimburse Button

The Reimburse button is available only to:

  • Approvers

  • Accounts/Admin users

It is not available to standard expense users.


What Happens When You Mark an Expense as Reimbursed

When an approver or admin clicks Reimburse:

  • The Reimbursed column in the Expense Claims table updates with a check mark

  • The Reimbursed Date is visible inside the expense when opened

  • The expense is visually flagged as reimbursed for tracking purposes

This helps finance teams quickly identify which claims have already been paid out.


Current Behaviour

At this stage, the Reimburse button is:

  • A manual visual flag only

  • Used by finance teams to indicate that the expense has been reimbursed

  • Not connected to any accounting system payment data

  • Not automatically confirming payment status

In other words, marking an expense as reimbursed is a manual action and does not reflect actual payment activity in your accounting or ERP system.


Planned Future Enhancements

Future improvements may include:

  • Linking reimbursement status to real payment information

  • Paid status synchronisation with your accounting system

  • Automatic reimbursement confirmation once payment is detected

These enhancements aim to reduce manual work and improve accuracy across systems.