Ocerra can automatically pair supplier statement lines with invoices in your Invoices list. This reduces manual reconciliation and ensures better accuracy in tracking what has been billed and paid.
Automatic Pairing
When a statement is uploaded, Ocerra will auto-match its lines with existing invoices in your Invoices list.
Archived invoices are not included in the reconciliation process. Keep invoices you want matched in the active Invoices list.
If a statement arrives before the related invoice, click Save on the statement. Ocerra will auto-match it once the invoice becomes available.
Manual Matching
Sometimes a statement line may not reconcile automatically. In this case, you can manually link the invoice:
Copy the invoice number from the statement line description.
Paste it into the search field on the reconciliation screen.
Select the invoice from the results and add it to the statement line with a single click.
Reconciling a Statement
Open the statement in Ocerra.
Review the matched invoice lines (both auto- and manually matched).
Click Reconcile to confirm the reconciliation.
Once reconciled:
The statement will be locked from further edits.
The reconciliation status will update.
Unreconciling a Statement
If you need to make changes, you can Unreconcile the statement.
This will unlock it for editing.
After making changes, you can reconcile again.
Visibility of Edits
The By column in the Statements list shows who last edited, saved, or matched information for a statement.
This makes it easy to track changes across your team.
Next, see: Editing and Adding Notes to Statements