Overview:

  • Learn about the due date & terms extraction on the invoice. 
  • Configure CashOnly (Payment Due Immediately) in MYOB Advanced.


In Ocerra, the default setting extracts the due date directly from the invoice. If no due date is provided, it calculates based on the invoice payment terms.  


For example:



You can set due dates based on the following:



1. From Invoice – Uses the specific due date listed on the invoice.

2. From Invoice Terms – Uses the payment terms on the invoice, such as "due in 30 days" or "due on the 20th of the following month."

3. From Supplier Terms – Uses the payment terms on file for the supplier in your accounting/financial system.


Using default supplier terms


If your supplier has default terms that you would like to use on the invoice instead, please delete the extracted result, click save and it will calculate the due date based on the supplier terms. From then on, when you receive an invoice from this supplier, Ocerra will use the supplier terms to calculate the due date.


If you wish to prevent Ocerra from calculating the due date (for cases when it's missing from the invoice layout), you can do so by navigating to Settings - General and disabling the "Calculate the Due Date" parameter.:



CashOnly - Payment Due Immediately in MYOB Advanced


Ocerra does not include a default "Payment Due Immediately" setting. However, when a supplier with "Cash Only" terms is imported from MYOB, it is automatically set this way:


This implies that the system will automatically set it to the 20th day of the following month. 


Please note that Ocerra prioritises extracting the due date from the Invoice layout. To reflect the "Cash Only" or "Payment Due Immediately" condition, follow these steps:


1. Go to Vendors in Ocerra and select the specific vendor.

2. Update the following details:

  • Payment Terms: After Bill Date
  • Payment Term Days: 0


3. When the invoice comes in, delete the Due Date in the extracted data.


4. Save the changes


The system will then re-calculate the due date based on the Payment Terms you have for that particular supplier and the Invoice Date extracted from the invoice layout. 


If the Due Date is not on the invoice layout but the Invoice date is present and you have previously re-calculated it, Ocerra will remember this adjustment for future invoices from the same supplier.


For other accounting systems, you can follow the same instructions outlined here on how to change Payment Terms and Payment Term Days.