Overview

  • This guide is designed for users integrating MYOB Acumatica with Ocerra. We'll use a fabricated scenario to clearly demonstrate how to manage partially receipted purchase orders, ensuring ease of understanding through each step of the process. 


Scenario

A company orders 105 laptops from a supplier, with each unit priced at $12. The purchase order (PO) is created in MYOB for the total quantity. The supplier sends an initial shipment of 65 laptops and invoices for these 65 units. The bill arrives in Ocerra, which is set to automatically match it with the PO created in MYOB.


Here's the first invoice matched to the PO:

  • During this matching process, Ocerra detects a discrepancy: the PO is for 105 laptops, but only 65 have been received and invoiced. This discrepancy is highlighted for user review as per image A.


Image A:



Action: Proceed exporting this invoice to MYOB. 

Feel free to add a comment that this is a partially receipted PO invoice. Here's the result of the exported invoice to MYOB as per image B.


Image B:



Handling Subsequent Invoices: 


  • As additional laptops are delivered and invoiced by the supplier, each new invoice is processed through Ocerra.
  • Ocerra continually updates and matches each invoice against the updated purchase order information in MYOB, ensuring accurate tracking of quantities and amounts against the original PO.
  • In the image C the final batch of laptops has arrived and receipted amount is not longer flagged as it is a final invoice for this Purchase Order.


Image C:



Action: Proceed exporting this invoice to MYOB. 

Feel free to add a comment that this is a final PO invoice. 


Here's the result of the exported invoice to MYOB as per image D.


  • New receipt has been correctly allocated to the bill during export and here's the result of the exported invoice by Ocerra to MYOB as per image D:


Image D:


In this scenario, we had two invoices bringing the total received to match the PO (105 laptops), once it is matched and the final invoice is released in MYOB the PO is automatically Closed in MYOB.



After the PO is closed in MYOB, Ocerra imports and displays the final status. 


It shows on the invoice interface that the PO is completed and the associated invoices are paid.