Ocerra offers deep, out-of-the-box integration with MYOB Advanced. It works without any installation or complex configuration.
In this article, you will learn how Ocerra is connected and what data it syncs from and to MYOB Advanced. Please refer to the data flow diagram below.
Dataflow between Ocerra and MYOB Advanced
*Example of accounts synced from MYOB Advanced:
"Cost Of Sales"
"Other Current Liability"
"Long Term Liability"
Please note: We do not import balances per account. Ocerra also syncs PO accrual and PO inventory accounts depending on your setup.
Connecting Ocerra with MYOB Advanced
We'll ask you to provide the following details to connect the two systems:
- Base URL
- Company Name
- Default Branch
- MYOB Advanced User (API User)
- MYOB Advanced Password for this User
Onboarding: during the onboarding and setup process, we’ll connect and test the connection for you to ensure Ocerra is compatible with your MYOB Advanced settings.
To automate data entry, we recommend setting up the following default settings per supplier:
- Default expense account
- Default sub-account
- Default tax rate
- Default currency
- Default payment terms
Ocerra will automatically pick it up based on the supplier's name on the document. If you disagree with your default expense account, you can easily update it in Ocerra.
In the example below, Ocerra identified the supplier name and calculated the Due Date based on the default supplier Terms and added currency, account, tax rate and subaccount automatically:
Alternatively, you can manually code invoices in Ocerra before posting them to MYOB.
Use the Purchase Order module in MYOB
Ocerra syncs PO information from MYOB, this allows you to match invoice lines with PO lines and eliminate the need to code invoices. Ocerra will code it for you based on the PO information.
In the example below, Ocerra picked up the supplier name from the PO and automatically matched it with the invoice line updating the account, tax, item and branch based on the PO information in MYOB:
Using Purchase Orders in MYOB Advanced will save you more time and increase coding accuracy.